Records Management Overview
Technology was supposed to herald the beginning of the 'paperless' office but it's easy to see that not only do we generate just as much paper now than we ever did (if not more), we are also accumulating digital information at an even faster rate. Each day we are faced with the problem of what to do with all that information – what are we keeping? What do we get rid of? How do we organize what we are keeping so that we can find what we’re looking for?
The Records Section can provide direction and practical assistance to the UBC community in all aspects of records management for both hard copy and electronic information. We establish the scope of the project by discussing with you what the problems are now, what you want to be the end result, and what type and volume of information is involved.
What we do is help you use and maintain the information you need every day, and then deal with it when you don’t.
By analyzing both the activities that create the information in question, as well as the existing processes in place for managing it, Records Section staff use their knowledge and expertise to establish for you:
- policies, procedures and standards for handling information
- classification systems to organize your information
- retention schedules that outline what information should be kept and what can be disposed of and when
- cost effective solutions to store information that is being retained on an on-going basis
Contact us to find out more about how your information can be made to work for you, and not against you.
